PACIFIC REGIONAL MEDICAL
COMMAND
TRIPLER
INFORMATION GUIDE
FOR
RESERVE COMPONENT MEDICAL
UNITS,
INDIVIDUAL AUGMENTEES AND
INDIVIDUAL READY RESERVE
SERVICE MEMBERS
TRIPLER
DATE: 10 February 2012
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SECTION 1
GENERAL
1. PURPOSE. To provide policies, procedures and responsibilities for Reserve Component (RC) units, Individual Augmentees (IA) and Individual Ready Reserve (IRR) service members who perform training at Tripler Army Medical Center (TAMC).
2. REFERENCES.
a. TAMC Regulation 350-10, “Training, Professional Training of Individual Members of the Reserve Components”
b. AR (Army Regulation) 600-8-101, “Personnel Processing (In-, Out-, Soldier Readiness, Mobilization and Deployment Processing)”
c. AR (Army Regulation) 600-9 / AFI (Air Force Regulation) 10-248 “Weight Control Program”
3. SCOPE. This manual is applicable to all Reserve
Component Medical Units, Individual Augmentees and Individual Ready Reserve
Service members performing duty at
4. Responsibilities:
a. Reserve Component Units.
(1) Units are responsible for all administrative requirements leading up to and during training and must coordinate and arrange travel and lodging requirements.
b. Individual Augmentees (IA) and Individual Ready Reserve Service members (IRR).
(1) Coordinate with their respective Human Resource Managers for funding, preparation and issuance of military orders.
(2) Contact the Office of Reserve Affairs for guidance on travel and lodging requirements.
c. Chief, Reserve Affairs.
(1) Assist Unit OIC/NCOIC with AT Planning.
(2) Coordinate assignment of service members with
receiving TAMC department.
(3) Coordinate Credentialing, Security Badges and Computer access.
(4) Provide assistance upon arrival, during in processing and departure of units and to individual service members.
SECTION II
Tripler Army Medical
Center
Our Mission
Service
to our Nation through high quality healthcare
READINESS
Our Vision
Tripler
Army Medical Center
SECTION III
COORDINATION
1. Individuals
planning on performing Annual Training at
2. Coordination for training will be conducted through the Chief, Reserve Affairs at the Pacific Regional Medical Command (PRMC) located on Wing 2D at Tripler AMC (808-433-3701). All RC units will designate an OIC/NCOIC who will serve as POC.
3. The following is a list of primary POCs within TAMC:
a. Questions about Annual Training, scheduling dates, Personnel Rosters, Assignment Rosters and Individual Training should be addressed to:
Pacific Regional Medical Command
Reserve Affairs Office
ATTN: MCPA-OD-RA
Tripler
(808) 433-3701 DSN 433-3701
b. Department of Nursing Questions/Training
Tripler
ATTN: MCHK-HE-T
Tripler
(808) 433-2129 DSN 433-2129
c. Credentialing
Tripler
ATTN: MCHK-QSS-C
Tripler
(808) 433-2459 DSN 433-2459
SECTION IV
SEQUENCE OF EVENTS
The following is a list of events that are required prior to
performance/arrival for annual training at
1. Unit/Group
Training:
a. Units will coordinate with the Office of Reserve Affairs for scheduling annual training dates.
b. Units are responsible for coordinating lodging and transportation. Refer to Section V, Paragraphs 8 and 15 for guidance on Transportation and Lodging.
c. Unit POCs should submit Annual Training documentation to Chief, Reserve Affairs as outlined on the Unit Suspense List. All documents can be found on the website.
d. Reserve Affairs will coordinate with TAMC Departments for assignments and training. Assignments and training are based on the Individual Training Objective forms completed by each Service Member; see Section VI, Paragraph 3.
e. Unit POC coordinates with Credentials Department for privileging as necessary. See Section V, paragraph 5 for more specific instructions.
f.
When the Unit advance party arrives at
g. Hospital Orientation/In processing for incoming units is normally conducted on the first Sunday. Specific instructions on reporting for duty the first day will be given to the unit during in processing.
h. Each service member whose duties require access to TAMC’s computer network must have a NT account/password. To be eligible for an NT account/password the service member must have a CURRENT NAC and/or Secret Security Clearance, signed TAMC Form 833, “Request for Network Access” and TAMC Form 835, “Acceptable Use Policy”. Units will submit a spreadsheet listing security information along with the TAMC Forms 833 and 835 to Reserve Affairs at least 90 days prior to arriving for AT. Logon ID and Passwords will be issued to service members during in processing.
i. Unit and Reserve Affairs will coordinate out-processing/departure requirements.
2. Individual Ready Reserve (IRR) training:
a. Service member will coordinate with the Office Reserve Affairs for scheduling annual training dates.
b. Annual Training for IRR service members is funded by Human Resources – Ft. Knox. Service members must coordinate their orders with their individual PMOs. Contact the Office of Reserve Affairs for assistance if necessary.
c. Service member must coordinate report date, work location and uniform requirements with Chief, Reserve Affairs prior to arrival.
d. Service members are responsible to coordinate their own lodging. See Section V, Paragraph 14 for additional guidance.
e. Reserve Affairs verifies AT documentation and increment and or specific assignment.
f. Service Members will complete mandatory training on-line as stated in Section V, paragraph 3 and provide proof to their supervisor when reporting for Annual Training.
g. Service Member coordinates with Credentials Department for privileging as necessary.
h. Each service member whose duties require access to TAMC’s computer network must have a NT account/password. To be eligible for an NT account/password the service member must have a CURRENT NAC and/or Secret Security Clearance, signed TAMC Form 833, “Request for Network Access” and TAMC Form 835, “Acceptable Use Policy”. Service member will submit the TAMC Forms 833 and 835 to Reserve Affairs at least 60 days prior to arriving for AT. Logon ID and Passwords will be issued to service members during in processing.
i. Service Member and Reserve Affairs will coordinate in/out-processing and departure information.
3. Individual Augmentees (IA) training:
a. IA service members should contact 808-433-7036, TAMC HRD, to coordinate their Annual Training Dates. For additional information, service members should refer to the “Welcome Packet” they received when they were assigned to TAMC.
SECTION
V
ADMINISTRATIVE
REQUIREMENTS
1. General: The Unit OIC/NCOIC is responsible for ensuring all administrative actions for their service members are accomplished prior to and during Annual Training. Contact the Office of Reserve Affairs for assistance.
a. The Advance Party will contact Office of Reserve Affairs (808-433-3701) upon arrival.
b. Final roster of personnel attending AT should
be submitted by Advance Party.
3. Reporting - Individual (IA/IRR)
a. Contact the POC listed on Individual Orders prior to arrival. The POC will provide specific reporting requirements to include: report DTG, location, and credentialing/MOS requirements.
b. Report as directed by Individual Orders.
c. The following documents should be available:
(1) Individual Orders and amendments – 6 copies
(2) Current Physical Fitness Test within the past year. A valid profile, when applicable will be attached to the APFT record.
(3) Financial Institution Routing number for direct deposit of pay.
(4) Shot Records
(5) Medical Records
(6) Military Identification Card
(7) Military ID Tags
(8) Copy of Marriage Certificate
d. IRR & IA service members should complete the following forms prior to arrival at TAMC. Service members must hand carry these completed documents to HRD at TAMC and Finance, Bldg 215, at Shafter Flats. Reference website: http://www.fedforms.gov/organization.cfm
(1) DA Form 2058 – State of Legal Residence Certificate
(2) DA 5960 - Authorization to Start, Stop or Change BAQ
(3) SGLV 8286 – Service Member’s Group Life Insurance Election & Certificate
(4) DD Form 93 – Record of Emergency Data
(5) AHRC Form 3924 – Individual Active Duty Certificate of Performance
(6) W-4 - Employee’s withholding Allowance Certificate
4. On-Line Training: IMA and IRR must complete HIPAA Training on line at Military Health System
Learning Center
5. Credentialing:
a. If your specialty requires privileges, the
Credentialing Office must receive all of your credentialing/licensing
information NLT 60 days prior to your report date. Please contact the Chief, Reserve Affairs if
your AT report date is less than 60 days.
Individuals that require credentialing/privileging must have their Practitioners
Credentials Files (PCF) or Interfacility Credentials Transfer Brief (ICTB)
forwarded to TAMC’s Credentials Office (808-433-2459) in accordance with AR
40-68, Quality Assurance. All personnel
must meet Quality Assurance requirements.
Refer to the Reserve Affairs Website for details.
b. TAMC Credentials Committee and Department OIC’s will determine what privileges will be granted to Health Care Practitioners after reviewing the ICTB/credentials.
c. All licensed personnel are required to have their license and BLS/ACLS cards in their possession and available for inspection upon request.
6. Occupational
Health: Occupational Health is
located
a. Unit transportation from the
b. A rental car is usually authorized for most
IMA and IRR soldiers performing AT at TAMC.
Individual service members should contact their PMO to request rental
car authorization on their orders.
Rental cars can be picked up at the
(1) Exit airport using the lower exit to
(2) Turn right onto
(3) Move to the far left lane and look for a sign
for
(6) Military ID is required at the gatehouse in order to enter TAMC
9. Sick Call Procedures:
a. General. All service members reporting for sick call must have a copy of their orders and their military ID on them. If the service member’s assignment exceeds 30 days, during in processing, you must report to Managed Care to be assigned to a clinic/Primary Care Manager (PCM). The clinic may be reached at 808-433-6641.
b. Normal Duty Hours: Service members will report, in uniform, to the Unit Orderly Room and obtain a DD Form 689 (Sick Call Slip) and their Medical records (if available) prior to 0630, Monday through Friday. Sick Call is held 0715 – 0815 hours in the Family Practice Clinic for those service members with SSNs ending in an even number. Service members with SSNs ending in an odd number are seen in the Adult Medicine Clinic.
c. After duty hours and emergencies: Service members should report directly to the Emergency Room, Mountainside, 3H.
d. Quarters: Service members directed to be on quarters should report back to their respective Orderly Room to turn in documents authorizing quarters. Individual Unit Commanders OICs/NCOICs will be responsible to monitor service members on quarters. IA/IRR members should report to their assigned supervisor.
10. Dental
Services: RC service members are not
authorized dental care with less than 30 days of active duty unless there is an
emergency in the line of duty. The
Dental office is located in
11. Dining Facility:
a. The
Dining Facility is located on
b. IA and IRR Soldiers drawing Per Diem will pay the ala carte prices for their meals. Units conducting AT have a choice of giving their members Per Diem and having them pay for their meals or not giving them Per Diem and eating free of charge. Units should advise TAMC’s Nutrition Care Division of Annual Training activities. See sample memorandum regarding Request for Dining Facility Support.
e. Hours of Operation:
| Monday - Friday |
| Weekdays: | Breakfast: | Self Serve: | 0600-0930 |
| Grill: | 0600-0815 | ||
| Grab & Go: | 0700-1030 |
| Lunch: | Main Line: | 1100-1330 | |
| Grill: | 1100-1300 | ||
| Self Serve: | 1100-1430 | ||
| Grab & Go: | 1100-1330 |
| Dinner: | Main Line: | 1600-1730 | |
| Grab & Go: | 1700-2230 | ||
| Night Grill: | 2230-0200 |
| Weekends & Holidays: | Breakfast: | 0630-0830 | |
| Lunch: | 1100-1330 | ||
| Dinner: | 1600-1730 |
| After Hour Meals (prior coordination with NCD and/or AOD): Monday-Sunday: 1900-0530 |
SAMPLE MEMO
Signature Block
12. Uniform and appearance:
a. Standards of Appearance will be
b. All service members reporting to TAMC will be in compliance with AR (Army Regulation) 600-9 / AFI (Air Force Regulation) 10-248, height/weight requirements.
c. The ACU/BDU is the accepted uniform while serving on AD at TAMC. However, individual departments/sections may require a different uniform (whites, surgical scrubs or Class Bs). Contact the Office of Reserve Affairs for specific information regarding duty uniforms.
d. Hospital Security Badges: All individuals working within TAMC will wear
a TAMC Security Badge on their uniforms at all times. While in BDUs the badge will be worn on the
left top pocket. Placement of the security
badge on all other uniforms will be specified by individual departments.
13. Postal Services: TAMCs Post Office is located on the first floor near the Ocean Side front entrance. Stamps, priority mailing and other postal services are available.
14. RC Finance:
a. All Units will administer service members’ pay. TAMC is not responsible for TPU annual
training pay.
b. Individual service members (IA/IRR) must in and out process at the HRD located on
Tripler at Building 215, 0800-1500 Mon., Wed., Fri., (808) 433-7036 and at the 9th RRC at Fort Shafter Flats, Building 1557, room 201, 438-1600, ext 3-3168.
c. Advance Pay.
The cost of living in
locations. Service members should contact their PMO to request advance pay if needed.
15. Lodging:
a. Service
members should stay in military billeting that is closest to TAMC. Preferred living quarters for soldiers performing AT at TAMC is the
Guest Lodging (808-839-2336) located across the parking lot from the
hospital. Contact Guest Lodging as soon
as your plans for reporting to Tripler are finalized. If lodging is not available at TAMC Guest
Lodging, call Schofield Inn (1-800-490-9638 or (808) 624-9650) at Schofield
Barracks (commute time to/from Schofield Barracks is approximately 45 minutes,
depending on traffic.) If lodging is not
available at either of the above locations, request a “Statement of
Nonavailability”. Once you
have this document you can call a hotel in either Waikiki or
b. Some additional options are:
(1)
(2) Hickam Air Force Base: 1-888-Af-Lodge or (808)-448-5400
(3)
16. Recreational
Facilities:
a. Tripler
|
Gymnasium Hours |
Pool Hours |
|
|
|
|
Mon – Thu 0500- 1930 hrs |
Mon, Tue, Thu, Fri 0600 – 0800 Lap Swim |
|
Fri 0500
– 1800 hrs |
Mon, Tue, Thu, Fri 1100-1300
hrs, Lap Swim |
|
Sat 1000-1700
hrs |
Mon, Tue, Thu, Fri 1300
– 1800 Open Swim |
|
Sun/Hol Closed |
Sat 1000-1700 |
|
|
Wed, Sun & Holidays Closed |
b.
(1)
(2)
(3) Army Community Theatre: (808) 438-4480
17.
Religious Services:
a. Worship
Services
(1) Collective Protestant
AMR Chapel Sunday, 0830 hrs
Tripler Hospital Chapel Sunday, 0900 hrs
Fort DeRussy Chapel at
(2) Catholic Mass
AMR Chapel Sunday, 1030 hrs
Tripler Hospital Chapel Saturday, 1700 hrs Sunday, 1100 hrs, and weekdays, 1200 hrs
Fort DeRussy
Chapel at
Mass on the Beach June – Aug, Saturday 1800
(3) Gospel Worship
AMR Chapel Sunday, 1200 hrs
b. Chapel Locations
(1)
AMR Chapel, 1790 Bougainvillea
(2) Tripler Hospital Chapel, D-Wing, Third Floor, 433-5727
(3)
c. Other area worship services
(1)
(2) Aloha Jewish Chapel,
(3) First Southern Baptist Church of Pearl Harbor, 3121 Arizona Road; Sunday services Tongan 0700 hrs; English, 1000 hrs; Korean, 1300 hrs; Micronesian 1500 hrs; 521-4708
(4)
18. Out Processing: Out-processing occurs on the last duty day, usually Friday.
a. Units OIC/NCOIC will report to the Office of Reserve Affairs for specific instructions.
b. Individual service members will report to HRD for specific instructions to follow.
c. All service members will clear all mandatory facilities with clearance evidenced by initials of appropriate facility personnel on their Out Processing Form. The final stop will be HRD, Bldg. 215.
SECTION VI
PERSONNEL
ASSIGNMENTS
All units/individuals must comply with these requirements to ensure an effective training period:
1. All health care personnel reporting to an active duty Medical Treatment Facility (MTF) must be competent to treat and/or care for patients. Unit Commanders are responsible to ensure that all medical/unit personnel are MOSQ/AFSCQ. TAMC will be notified of all unit members that are not MOSQ so that appropriate assignments can be made.
2. Assignments: Training assignments will be available to the maximum extent possible for professionals and paraprofessionals who are MOS/AFSC qualified. Reserve service members may be assigned to all three shifts (day, evening, night) and/or work flex hours, the same as their active duty counterparts.
3. Members of Units conducting Annual Training at TAMC are required to complete the Individual Training Objective (ITO) form which can be found on our website. These forms once completed by the Service Member must be validated and signed by the Service Members supervisor. TAMC Departments use these forms to make staffing decisions and create training plans for the Service Member attending AT. The Annual Training experience and your success, as defined by meeting your goals and objectives, are centered on your ITO.
4. To facilitate Reserve Unit/Individual training experiences at TAMC, the following information is provided:
a. Non AMEDD MOS/AFSC training may be available at TAMC and in its support agencies. Contact the Office of Reserve Affairs for specific MOS information.
b. TAMC will notify Units NLT two weeks prior to AT with personnel assignments.